Weekly Team Meeting

This is a Weekly Meeting that is conducted by the engineering manager in the #dev channel. This is to discuss any pressing issues and important changes that are coming. Oftentimes a concern that an engineer has in their weekly check-in is something that should be addressed to the team as a whole. If one engineer is having an issue, it is quite possible that the other members of the team are as well.

In addition to informing the team of pertinent updates, this can also serve as a great place to give praise to engineers that finished a project on time.

Members of the engineering team should contribute to this meeting as much as possible. Any new projects that are assigned to a Dev Group should be discussed by that group. Engineers should be encouraged to discuss any questions or concerns they have in these meetings with the team. This promotes ownership and helps them to grow as engineers as they get used to presenting their ideas to a group.

Even more so, you should use this time to bring up anything important that you have recorded in your document during the previous week. Similar issues appearing each week is a sign they need to be brought to everyone's attention.

A typical meeting runs from 30-60 minutes.

Example Weekly Team Meeting Template

Below is an example template that could be saved, with a new meeting template created every week. Notes are then added to the document throughout the week as pertinent topics make themselves known.

mm/dd/yy Weekly Team Meeting Template
Beginning: <link to beginning of the meeting, for posterity>
Recap: <link to meeting recap, for posterity>

Roll Call:

At the beginning meeting, everyone who is attending is asked to add an emoji reaction to a roll call message. Create a list of engineers who attended here.

- <list of engineers who attended>

Intro

@channel time for our weekly all hands! :fireworks:

Let’s do a roll call. Can you add a :wave: emoji reaction to this post?

I’m going to give an overview of what we’ll be talking about and then we’ll get started.

Overview

_*Overview for today’s meeting:*_

- Item 1
- Item 2

Meeting Notes

Post each item as bold text, followed by the meeting notes that you would like use in your Slack conversation.

*Item 1*

Let's talk about widgets, and how they can help us do X better.
Widgets are great.
But what is a widget?

*Item 2*

Even better than widgets, are wazzles...

_Are there any questions about any of these topics?_

Discussion

This is an opportunity for the team to discuss anything that came up during the meeting. It be planned ahead of time or freeform.

Is there anything else that anyone would like to discuss before our meeting ends?

Recap

While the meeting is taking place, copy the links from the various points of interest as they are happening. This will help you to generate the recap.

_*x/x/2020 Weekly All-Hands Meeting Recap*_
<link to slack message for beginning of meeting>

Item 1
<link to slack message for this item>

Item 2
<link to slack message for this item>